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Welcome to NIU Compliance Administration


Records Retention and Administration Guidelines

Record Retention is a guideline on how long a file is to be kept or stored before it is destroyed. These rules vary by department, and can range anywhere from a few days to permanent storage. The rules are created very carefully by analyzing the importance and possible future use of records held by the university. Each record in the department's "file" will be held for the required time period and be accessible to whoever may need it. The rules are followed very closely by Compliance Associates and are not adjusted, tampered with, or edited in any way.

NIU complies with all state and federal laws in the handling of NIU records. The records can be reviewed by department in the "Guidelines" Tab under "Record Retention.


Guidelines

Administrative Office

  • Files, Miscellaneous Correspondence, Memos
  • Administrative Subject Files
  • Budget Files
  • Campus Activities and Events File
  • Individual Information Files
  • Minutes (Illinois Board of Higher Education and Board of Regents)
  • Position Search Files
  • Board of Regents Meeting Minutes
  • Board of Regents
  • Chancellor's Reports
  • Construction Project Files
  • General Administrative Correspondence and Reference File
  • Affirmative Action

  • Administrative Files, Miscellaneous Correspondence, and Memos
  • Budget Files
  • Confidential Folder File
  • Contract Bids File
  • Equal Employment Opportunity Requests for Information
  • Personnel Case
  • Alumni Foundation

  • Administrative Correspondence and Related Documents
  • Check Request File
  • Contribution Reports
  • Foundation Accounting Transaction Files
  • Fund Raising and Significant Events File
  • General Revenue File
  • Lists of Alumni and Parents' Addresses
  • Parent and Alumni Contribution Card File
  • Phone-A-Thon Shift Case Files
  • Copies of Receipts
  • FOI Request Forms for Alumni Information
  • Staff Time Cards
  • Student Employment Eligibility Forms
  • Student Employee-Work Performance Report
  • Reports from Graduated Students
  • Telephone Charges
  • Work Study Student Authorization Forms
  • Alumni Office

  • Administrative Correspondence and Related Documents
  • Alumni Travel Files
  • Distinguished Alumni Award File (Seigle Award)
  • List of Alumni Scholarship Nominees
  • Board of Directors Minutes
  • Nominations Committee Files (Board of Directors)
  • Scholarship Nomination of Recipient Files
  • Assistant Controller

  • Bank Statements
  • Bond Issue Records
  • Revenue Bond Statements
  • Capital Project Files
  • Excess Funds Accounting Records
  • RAMP Documents
  • Voluntary Support Report Documentation
  • GAAP Reports
  • Investment Confirmations
  • ISL Report Documents
  • Journal Vouchers
  • Northern Illinois University Foundation General Administrative Correspondence and Reference Files
  • Assistant Provost for Resource Planning

  • New Expanded Program Files
  • Fiscal Administration Files
  • Administrative Correspondence and Reference Files
  • Assistant Provost--Academic Development and Planning

  • Academic Plans File
  • Accreditation Material File
  • Administrative Correspondence Files
  • Minutes and Agendas File
  • New Degree Program Requests
  • Assistant Provost/Faculty Personnel

  • Adjunct Appointment Files
  • Annual Reports of the Academic
  • Extra Compensation Appointment Files
  • Administrative Correspondence and Reference Files
  • Educational Benefits File
  • Faculty and No-Rank Faculty Personnel Files
  • Immigration Verification (I-9) Forms
  • Inactive Personnel Cards
  • Board of Regents Personnel Reports
  • Faculty Replacement Records
  • Request Forms for Faculty Hiring
  • Sabbatical Leave Reports
  • Salary Increment Information Files
  • Student Loan Default Certification
  • Summer Session Payroll Rosters
  • Tuition Contribution Program Files
  • Vacation/Sick Leave Reports
  • Athletic, Business and Ticket Office

  • Accounting Records File
  • Administrative Correspondence File
  • Athletic Board Meeting Files
  • Personnel Files
  • Season Ticket Sales
  • Auxiliary Services

  • Administrative Correspondence
  • Capital Budget Expenditure
  • Capital Budget Process
  • Residence Hall Equipment Replacement
  • Laundry Machine Operation Files
  • Personnel Files
  • Board of Regents Reports
  • Tri-R-Vending Company Files
  • Furniture Repair Shop Files
  • Auxiliary Services/Transportation

  • Accident Reports
  • External and Internal Billings File
  • Correspondence
  • Monthly Gas Report
  • Daily Listing of Batch Materials for Authorized
  • Mileage Sheets
  • Part Inventory File
  • Employee Accrued Time and Benefit Records
  • Personnel Files
  • Request for Transportation
  • Purchase Orders, Requisitions, Check Requests
  • Monthly Statement of Charges from Independent Accounts File
  • Travel Vouchers
  • Assigned Vehicle Mileage Log File
  • Vehicle Maintenance Records (Work Slips, Listing Index, Window Stickers)
  • Bond Revenue Facilities Holmes Student Center/Accounting

  • Daily Cash Count Forms
  • Daily Cash and Credit Report and Record of Cash and Charge Sales File
  • Cash Receipts Detail Deposit Forms
  • Cash Register Detail Tapes
  • Cash Register Reports
  • Client Contract and Space Requisition Form
  • Guest Room Activity Reconciliation
  • Guest Room Folios
  • Computer Inventory of Bookstore
  • Interdepartmental Charges Invoice Form File
  • Purchasing Files
  • Time Cards
  • Time Sheets
  • Bond Revenue Facilities/ Food Services

  • Administrative Files, Miscellaneous Correspondence, Memos
  • Administrative Files, Miscellaneous Correspondence, Memos
  • Bid and Quotation Files (Over $5,000)
  • Bid and Quotation Files (Under $5,000)
  • Catering Contracts
  • Change of Rate Form
  • "GAS" Reports
  • Economic Ledger Printouts
  • Semimonthly Payroll Summaries
  • Student Personnel Files (Working Files)
  • Personnel Records
  • Purchasing Files
  • Purchasing Unit Usage Reports
  • Quality Investigation Reports
  • Quote and Bid Cards
  • Daily Sales Reports
  • Monthly Status Report of Student and Civil Service Employees
  • Student Worker Status Reports
  • Unit Requisitions
  • Taste Test Result Files
  • Time Cards
  • Bond Revenue Facilities/ Recreation Center

  • Accident Report
  • General Correspondence
  • Financial Records File
  • Personnel Files
  • Summary Statistical Report of Building Use Form
  • Trips and Workshop File
  • Work Performance Reports
  • Recreation Center Applications File
  • Bursar's Office

  • Accounts Receivable Posting Journals
  • Audit Trails
  • Batch Control Documentation
  • Batch Control Reports
  • Student Bills
  • Deposited Check Files
  • Returned Check File
  • Returned Check Ledgers
  • Credit Reports
  • Daily Balancing Reports and Supporting Documentation
  • Edit Registers
  • Foundation Loan Receipts
  • Foundation Loan
  • Hold and Release Files
  • Interest Reports
  • Distribution Journals
  • Laundry Token Reports
  • Lorado Taft Reports
  • Proof Tapes
  • Cash Receipts of Payments on Returned Checks and Reconciling Reports
  • Uarco Receipts
  • Refund Forms and Cards
  • Board of Regents Refund Request Forms
  • Residency Forms
  • S.A.R.S. Purged Transaction Files
  • Monthly Statements File
  • Student Data Reports
  • Tuition/Fee Bills
  • Tuition, Fee, Internal Waivers
  • Tuition Stubs
  • Waiver Files
  • Campus Child Care

  • Advisory Board Meeting Minutes and Agenda
  • Child Attendance Sheets
  • Billing Files
  • Budget and Fiscal Administration Files
  • Child Care Food Program
  • Child Care Recipient Files
  • Personnel Files
  • Program Evaluation Forms
  • Student Employment Files
  • Title XX Monthly Enrollment Reports
  • Campus Recreation

  • Administrative Correspondence and Related Documents
  • Daily Work Record (Student Workers)
  • Eligibility Certification Sheet
  • Equipment Inventory Book
  • Index Cards of Student Employees
  • Individual Payroll Sheets (Student Workers)
  • Minutes and Agenda - Recreation Staff Meetings
  • Student Employment Certification Forms
  • Daily Cash Reconciliation and Daily and Monthly Income Reports
  • Purchase Orders
  • Equipment Check-out Forms
  • Career Services

  • Budget and Fiscal Administration Files
  • Subject Correspondence Files
  • Credentials Files
  • On-Campus Recruiting Files
  • Personnel Files
  • Staff Position Applicant Files
  • Receipts
  • Referral Service Files
  • Job Location and Development Files
  • Undergraduate/Graduate Follow-up Study Surveys
  • College of Education Leadership and Educational Policy Studies Educational Administration (LEEA)

  • Student Files
  • Comprehensive Exams
  • BOR Report Working Papers
  • Meeting Minutes and Agendas
  • College of Education Leadership and Educational Policy Studies Educational Foundations (LEFE)

  • Student Files
  • General Administration Reference Files
  • Search Committee Files
  • College of Education Leadership and Educational Policy Studies Instructional Technology (LEIT)

  • Student Files
  • Budget and Fiscal Administration Files
  • Job Listings
  • Comprehensive Exams
  • Permit and Enrollment Files
  • BOR Report Working Papers
  • Program Information Booklets
  • Retreat Files
  • Graduate Students Questionnaires
  • Confirmation Grade Rolls
  • Lab Work Logs
  • Class Cards
  • College of Education Leadership and Educational Policy Studies Performance Learning Systems

  • Class Schedules
  • Grade Changes/Add Drops
  • Staff Meetings Agendas
  • Faculty Personnel Files
  • Course Grade Files
  • College of Education--Assistant Dean

  • General Administrative Correspondence
  • General Administrative Files
  • Annual Reports
  • Budget Files
  • Fiscal Administration Files
  • College of Education Graduate Information Reports
  • Institutional Reports Requested by Outside Agencies
  • Meeting Minutes
  • College of Education Research Council Files
  • Institutional Research Data Files
  • Student Appeals Files
  • College of Education--Clinical Education and Student Services

  • General Administrative Correspondence and Reference Files
  • Graduation Reference Files
  • Personnel Files - Active and Inactive
  • Teacher Certification Files
  • University Supervisory Visit Files
  • College of Education--Curriculum and Instruction

  • Budget and Fiscal Records File
  • Clinic Student Files
  • Committee Reports
  • Comprehensive Exam File
  • General Administrative Correspondence File
  • Section List File
  • Committee Reports File
  • Confirmation Grade Rolls File
  • Course Offering Forms File
  • Course Outline File
  • Curriculum Committee Files
  • Curriculum Guidelines and Information Files
  • Faculty Hiring Pool File
  • Faculty Instruction Schedules File
  • Chronological/by position
  • Faculty Service Reports File
  • Graduate Assistant Appointment File
  • Graduate School Applications
  • Major Work List File
  • Departmental Meeting Minutes and Agenda Files
  • Personnel Files
  • Reading Client's File
  • Scheduled Section Tallies Files
  • Student Evaluations of Teacher File
  • Student Files
  • College of Education--Dean's Office

  • Registration Receipts
  • Dean's Administrative Files
  • Grant Files
  • Personnel Files
  • Outreach Course Files
  • Registration Files
  • Purchase Orders an Internal Billings File
  • Registration Refund Files
  • College of Education--Educational Psychology and Special Education

  • Comprehensive Exam Files
  • Faculty Personnel Files
  • Class Schedule and Grades Files
  • Budget and Fiscal Administration File
  • Faculty Evaluation Summarizations
  • Student's Evaluations of Faculty
  • Student Files
  • College of Education--Leadership and Educational Policies Studies

  • Grant Files
  • Degrees Awarded and Comprehensive Exam Files
  • Administrative Correspondence Files
  • Committee Files
  • Election Committee Reports
  • Course Scheduling and Curriculum Development Files
  • Instructor and Course Evaluation Reports
  • Accreditation Report
  • Budget and Fiscal Records
  • Change of Grade Request
  • Colloquium Files
  • Faculty Job Search Files
  • Index Card File - Students
  • Oral Defense of Dissertation Files
  • Civil Service Personnel Files
  • Faculty Personnel Files
  • Graduate Assistantship Personnel Filesl
  • Student Files
  • Student Grade Appeal Files
  • Student Grade Rolls
  • Pre-Admission Files
  • Tuition Waiver Request
  • College of Education--Leadership and Educational Policy Studies Adult Education/Secondary Education (LEAC/LESE)

  • Student Files
  • Budget and Fiscal Administration Files
  • Comprehensive Exams
  • BOR Report Working Papers
  • Class Schedules
  • Employee Application Files
  • College of Education--Physical Education

  • Administrative Files, Miscellaneous Correspondence, Memos
  • Affirmative Action Job Search Files
  • Budget and Fiscal File
  • Curriculum File
  • Departmental Operations File
  • Faculty, Equipment and Inventory
  • Personnel Files
  • Personnel Committee File
  • Research and Grant Files
  • Student Files
  • College of Engineering and Engineering Technology--Electrical Engineering

  • General Administrative Correspondence File
  • Curriculum Files and Related Material
  • Faculty Search Files
  • Personnel Files
  • Student Files
  • Budget and Fiscal Files
  • College of Engineering and Engineering Technology--Engineering Advising

  • Student Record Files
  • Administrative Files, Miscellaneous Correspondence, Memos
  • College of Engineering and Engineering Technology--Industrial Engineering

  • Budget and Fiscal Files
  • General Administrative Correspondence Files
  • Curriculum Files
  • Faculty Search Files
  • Grant Requests
  • Personnel Files
  • Student Files
  • College of Engineering and Engineering Technology--Mechanical Engineering

  • Administrative Correspondence and Subject File
  • Curriculum Development Files
  • Faculty Personnel Files
  • Course Schedule File
  • Resumes to the Mechanical Engineering Department (Not Hired)
  • Student Grades and Semester Schedules (Microfiche)
  • Student Files
  • Budget and Fiscal Files
  • College of Engineering and Engineering Technology--Office of the Dean

  • Budget and Fiscal Administration Files
  • Department Chair Search Files
  • Subject Correspondence and Reference Files
  • College Curriculum Committee Files
  • Community College Articulation File
  • Statistical Reports
  • Faculty Personnel Files
  • Faculty Grant Proposals - Accepted and Rejected
  • College of Engineering and Engineering Technology--Technology Department

  • Student Files
  • Fiscal Administration Files
  • Faculty Personnel Files
  • Civil Service Personnel Files
  • Faculty Meeting Minutes
  • Administrative Correspondence and Reference Files
  • Grade Rolls
  • Course Syllabi Files
  • Faculty Search Files
  • Student Evaluations of Faculty
  • College of Law

  • Administrative Report Files
  • Budget and Fiscal Records
  • Civil Service Personnel Files
  • College of Law Faculty Committee Minutes
  • Faculty Personnel Files
  • Grade Rolls
  • Law Student Application Data
  • Student Admissions Application Files
  • Student Placement Files
  • College of Liberal Arts and Sciences--Anthropology

  • Budget Files
  • Committee Minutes
  • Comprehensive Exams
  • Faculty Search Files
  • General Administrative Correspondence
  • Grade Rolls
  • Personnel Files
  • Student Files
  • Student Register
  • College of Liberal Arts and Sciences--Biological Sciences

  • Advisement Logs
  • Book Order Files
  • Budget Ledgers
  • General Correspondence Files
  • Employment Application
  • Employee Travel Files
  • Faculty Search Files
  • Fiscal Administration
  • Graduate Assistantship Files
  • Graduate Assistant Summarization Sheets
  • Grade Rolls
  • Faculty Grant
  • Grant Award Files
  • Faculty Personnel Files
  • Minor Requests
  • Faculty Meeting Minutes and Related Correspondence Files
  • Civil Service Personnel
  • Purchase Orders
  • Students' Evaluations of Faculty
  • Student Files
  • Student Files (Unofficial)
  • College of Liberal Arts and Sciences--Center for Governmental Studies

  • Financial and Fiscal
  • General Administrative Correspondence and Reference Files
  • Grant Award Files
  • Grant Financial Records
  • Personnel Files
  • Personnel Record Index
  • College of Liberal Arts and Sciences--Chemistry Department

  • Class Scheduling Records
  • Fiscal Administration Files
  • Student Files
  • Professional Publications Files
  • Subject Correspondence and Reference Files
  • Lab Accident Reports
  • Faculty Activity Reports
  • Faculty Evaluations
  • Faculty and Inter-Departmental Meeting Minutes
  • Fiscal Administration Files
  • Lab Refund Forms
  • Reports of Research Facility Animal Usage and Inventories
  • Budget and Fiscal Records
  • Administrative Files, Miscellaneous Correspondence, Memos
  • Fiscal Records
  • Research Grant Files
  • Insurance Form for Temporary
  • Personnel Files (Civil Service and Non-Civil Service Employees)
  • Staff Recruiting Records
  • Worker Accident Reports (Staff and Student)
  • College of Liberal Arts and Sciences--Communication Studies

  • Correspondence File
  • Course Scheduling Files
  • Fiscal Administration Files
  • Graduate Thesis Reports
  • Personnel Files
  • Student Files
  • College of Liberal Arts and Sciences--Computer Science

  • General Correspondence, Related Documents and Memos
  • Fiscal Files
  • Personnel Files - Faculty
  • Personnel Files - Civil Service and Administrative/ Professional
  • Student Files (Graduate and Undergraduate)
  • Student Summary Information Report
  • College of Liberal Arts and Sciences--Department of Psychology

  • Annual Faculty Activity Reports
  • Extra Credit Records
  • Faculty Search Files
  • Undergraduate Withdrawal Lists
  • Major Work Lists
  • University Committee Minutes
  • Faculty/Staff Meeting Minutes
  • Graduation Lists
  • Student Evaluations of Professors
  • Student Files (Undergraduate and Graduate)
  • Telephone Log Book
  • Undergraduate Minor Credential Files
  • Vitae and Resumes
  • Curriculum Proposal Files
  • Faculty Scheduling and Curriculum Planning Files (Originals or Record Copies)
  • Incomplete Graduate School Admission Applications
  • Departmental Program Reviews
  • Budget and Fiscal Records
  • Administrative and General Correspondence with Related Documents
  • Completed Dissertations and Theses
  • Institutional Review of Faculty Research Involving the Use of Human Subjects
  • Key Index
  • Patient/Client Files
  • Civil Service and Student Employee Personnel Files
  • Personnel Files - Faculty
  • College of Liberal Arts and Sciences--Department of Sociology

  • Comprehensive Exam Results
  • Curriculum Scheduling Files
  • Curriculum Development Files
  • Departmental Files
  • Faculty Personnel Files
  • Faculty Search Files
  • Fiscal Administration Files
  • Graduate School Files
  • Internship Files
  • Promotion and Tenure Files
  • Student Files
  • Syllabi Files
  • College of Liberal Arts and Sciences--Economics

  • Annual Faculty Evaluations
  • Budget and Fiscal Administration Files
  • Comprehensive Exams
  • General Correspondence
  • Personnel Files
  • Prospective Students File
  • Student Files
  • College of Liberal Arts and Sciences--English Department

  • Administrative and General Correspondence with Related Documents and Memos
  • Affirmative Action Job Search File
  • Book Orders
  • Budget and Fiscal Records
  • CHANCE Program Files
  • Civil Service Personnel Files
  • Class Schedules
  • Course Description Files
  • Course Syllabi Files
  • Evaluations of Faculty
  • Faculty Activity Reports
  • Faculty Personnel Files (Active/Inactive)
  • Freshmen English Committee Meeting Minutes
  • General Correspondence File
  • Grade Appeal Files
  • Grade Change Forms
  • Grade Rolls
  • Junior Qualification Exam Files
  • Minutes (Departmental and Non-Departmental)
  • New Course Proposal Files
  • Oxford Foreign Study Program
  • President's Search File
  • Publication, Tenure, Promotion, and Personnel File
  • Schedule Planning and Implementation Program Files
  • Semester Course Offering Files
  • Student Personnel Files
  • Undergraduate Studies Committee Minutes
  • Undergraduate Student Files (Active/Inactive)
  • Unsuccessful Job Applicant Files
  • College of Liberal Arts and Sciences--English Graduate Department

  • Administrative and General Correspondence and Memos (
  • Graduate Exam Scores
  • Minutes of Graduate Faculty
  • Student Evaluations of Professors
  • Student Files (Graduate Degrees)
  • College of Liberal Arts and Sciences--Geography Department

  • Administrative Correspondence and Reference Files
  • Annual Reports
  • Faculty Search Files
  • Fiscal Administration Files
  • Personnel Files
  • Student Files
  • College of Liberal Arts and Sciences--Geology

  • Budget and Fiscal Administration Files
  • Faculty Search Files
  • Personnel Files
  • Student Files
  • College of Liberal Arts and Sciences--History Department

  • Book Order Files
  • Departmental Curriculum Files
  • Departmental Meeting Minutes
  • Faculty Recruitment Files
  • Fiscal Administration Files
  • General Administrative Correspondence and Reference Files
  • Inactive Graduate Student Application Files
  • Minor Declaration Files
  • Personnel Files - Active and Inactive
  • Student Files - Graduate and Undergraduate
  • University Council on Instruction/Graduate Council Meeting Minutes
  • College of Liberal Arts and Sciences--Journalism

  • Budget and Fiscal Administration Files
  • Curriculum Development Files
  • General Administrative Correspondence
  • Graduate Assistantship Files
  • Personnel files
  • Student Files
  • College of Liberal Arts and Sciences--Mathematical Sciences

  • Affirmative Action Hiring Files
  • Civil Service Personnel Files
  • Curriculum Council Meeting Minutes
  • Curriculum Development Files
  • Departmental Review Plans
  • Faculty Grant Proposal Files
  • Faculty Personnel Files
  • Fiscal Administration Files
  • General Correspondence Files
  • Grade Rolls
  • High School Math Contest Files
  • Student Files
  • Test Files
  • College of Liberal Arts and Sciences--Office of the Dean

  • Personnel Files
  • Administrative Correspondence and Related Documents
  • Sabbatical Leave Reports
  • Personnel Time and Attendance Records
  • Departmental Annual
  • Graduate Assistantship Files
  • Faculty Position Sheets
  • General Administrative Correspondence and Reference Files
  • Student Files
  • College of Liberal Arts and Sciences--Philosophy

  • Budget and Fiscal Administration Files
  • Departmental Meeting Minutes and Agendas
  • Faculty Activity Reports
  • Faculty Search Files
  • Grade Rolls
  • Personnel Files
  • Student Files
  • Subject Correspondence and Reference Files
  • College of Liberal Arts and Sciences--Physics Department

  • Annual Reports
  • Book Orders
  • Budget and Fiscal Files
  • Course Files
  • Departmental Doctoral Program Proposals
  • Faculty Search Files
  • Faculty Staff Meeting Minutes
  • General Administrative Correspondence and Reference Files
  • Grant Award Files
  • Personnel Files - Active and Inactive
  • Student Files - Graduate and Undergraduate
  • College of Liberal Arts and Sciences--Political Science

  • Annual Reports
  • Budget and Fiscal File
  • Departmental Staff Meeting Minutes and Agendas
  • Executive Committee File
  • Personnel Files
  • Search Files
  • Starred Paper and Dissertation Files
  • Student Evaluations of Faculty
  • Student Files
  • Syllabi Files
  • College of Liberal Arts and Sciences--Public Administration Center

  • Program Student Files
  • Postage Usage Logs, Telephone Logs and Copies of Billings
  • Program "By-Laws" Files
  • Key Assignment and Return Files
  • Syllabi Files
  • Faculty Search Files
  • Time and Attendance Records
  • Budget and Grant Files
  • Colloquium Files
  • Letters of Recommendation
  • Administrative Correspondence and Reference Files
  • Book Orders
  • Faculty Evaluations and Service Reports
  • Internship Information Files
  • Personnel Files
  • College of Liberal Arts and Sciences--Public Opinion Lab

  • Faculty Search Files
  • Fiscal Administration Files
  • General Administrative Correspondence and Reference Files
  • Grant Award Files
  • Grant Proposals
  • Personnel Files - Active and Inactive
  • Project Files
  • Research Proposals
  • Workshop Reference Files
  • College of Liberal Arts and Sciences--Social Science Research Institute

  • Personnel Files
  • Grant Project Files
  • Fiscal Administration Files
  • General Correspondence Files
  • Policy Advisory Board Meeting Minutes
  • College of Liberal Arts and Sciences--Women's Studies

  • Budget Files
  • Fiscal Administration Files
  • General Correspondence Files
  • Student Information Files
  • College of Professional Studies

  • Admission Reports
  • Appointment Papers File
  • Budget and Fiscal Files
  • General Administrative Correspondence File
  • Graduation Report File
  • Grant Proposal File
  • Student Dismissal File
  • Committee Minutes and Agendas
  • Personnel Files
  • Subject File
  • Student Files
  • Transcripts of Transfer Students (Prospective and Enrolled)
  • College of Professional Studies--Allied Health

  • Agreements with Off-Campus Agencies
  • General Correspondence and Related Documents and Memos
  • Fiscal and Budget Records
  • Class Syllabi and Outlines
  • Faculty Evaluations
  • Department Grant Files
  • Job Search Files
  • Civil Service Personnel Files
  • Personnel Files/Faculty
  • Student Files
  • Student Employee Files
  • College of Professional Studies--Clinical Education & Student Services

  • Budget and Fiscal Files
  • Student Files
  • Student Placement File
  • College of Professional Studies--Communicative Disorders

  • General Administrative Correspondence and Reference File
  • Course Files
  • Fiscal Administration Files
  • External Practicum Assignment File
  • Graduate School Applications (Rejected)
  • Grant Award Files
  • Rejected Grant Applications
  • Personnel Files - Active and Inactive
  • Student Files - Graduate and Undergraduate
  • College of Professional Studies--Communicative Disorders Program for the Hearing Impaired

  • Fiscal Administration Files
  • General Correspondence and Reference File
  • Personnel Files - Active and Inactive
  • Student Files
  • College of Professional Studies--Communivative Disorders Speech and Hearing Clinic

  • Client Case Files
  • Fiscal Administration Files
  • Site Contracts
  • College of Professional Studies--Human and Family Resources

  • Civil Service Personnel Files
  • Comprehensive Exams (Graduate Schools)
  • Course Syllabi
  • Departmental Grant Files
  • Faculty Service Report
  • Fiscal and Budget Records
  • General Correspondence and Related Documents and Memos
  • Minutes
  • Personnel - Faculty Files
  • Student Files
  • College of Professional Studies--Library and Informational Studies

  • Accreditation Files
  • Annual Submission of Statistics to National Library Educators
  • Budget and Fiscal Administration Files
  • General Correspondence and Memos
  • Curriculum Development Files
  • Faculty Search Files
  • Personnel and Applicant Files - Faculty Positions - Hired and Not Hired
  • Student Files
  • College of Professional Studies--School of Nursing

  • Administrative Correspondence and Related Documents
  • "Agency Files"
  • Budget and Fiscal Administration Files
  • Curriculum Development Files
  • Faculty/Administration Search Files
  • Faculty Personnel Files
  • Student Files
  • College of Visual and Performing Arts--Art Department

  • General Administrative Correspondence and Reference
  • Fiscal Administration Files
  • Faculty Staff Meeting Minutes
  • Personnel Files - Active and Inactive
  • Student Files - Graduate and Undergraduate
  • College of Visual and Performing Arts--Music Department

  • Administrative Correspondence and Reference Files
  • Fiscal Administration Files
  • Grant Application and Award Notices
  • Job Search Files
  • Personnel Files - Faculty
  • Student Files
  • College of Visual and Performing Arts--Office of the Dean

  • Budget Files
  • General Administrative Files
  • Administrative Correspondence and Reference Files
  • Civil Service Personnel Files
  • Faculty Personnel Files
  • Graduate Assistant Files
  • Undergraduate Student Files
  • College of Visual and Performing Arts--Theatre Arts Department

  • Advertisement Files
  • Box Office Ticket Stubs and Audit Reports
  • Committee Minutes
  • Curriculum Development and Instructional Planning File
  • Faculty Activity Reports
  • Faculty Personnel Files
  • Fiscal Administration Files
  • General Correspondence Files
  • Grade Lists
  • Production Files
  • Student Files
  • Royalty Files
  • Student Theses Files
  • Theatre Production Slides
  • Community College Relations

  • Administrative and General Correspondence with Related Documents
  • Course Outlines
  • iscal and Budget Records
  • Computing Services & Telecommunications Department

  • Telephone Billings to
  • "GAS" Reports
  • Payments to Vendors
  • Controller's Office

  • Foundation Account Fiscal Files
  • Audit Reports
  • Foundation Audit Reports
  • Subject Correspondence File
  • Indirect Cost Rate Files
  • IPEDS and HEGIS Reports
  • Land Acquisition Files
  • Foundation Tax Files
  • Corporate Relations

  • Administrative Correspondence and Related Documents
  • Administrative Subject Files
  • Fiscal and Budgetary Records
  • Ledgers - Budget Items
  • Counseling and Student Development

  • Client Case Files
  • Personnel Files
  • Search Files for Professional Staff Vacancies
  • Testing Materials for Career and Psychological Counseling
  • Budget and Fiscal Administration File
  • General Correspondence and Memoranda
  • Development Program Files
  • Development Office

  • Daily Correspondence Files
  • General Administrative Files
  • Foundation Accounts File
  • NIU Foundation Minutes and Agenda
  • Driector of Academic Support Services--Admissions Office

  • Admissions and Enrollment Committee Meeting
  • Affirmative Action File
  • Budget and Fiscal Administration File
  • General Administrative Correspondence and Reference File
  • High School Files
  • Personnel Files
  • Status of Admissions Reports
  • Finance and Planning

  • Administrative Correspondence
  • Appointment Notice
  • Budget Development Files
  • Non-Appropriated Internal Budget
  • Computer Printouts-Monthly Review and Budget Status Report
  • Fee Request Form
  • Fiscal Management Files
  • Meeting Minutes
  • Resource Allocation Management Planning (RAMP) Documents-Operation and Grants Resource Requirements
  • Salary Increase Work Sheet File
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  • Working Papers - Non-Appropriated and Appropriated Budget Sheets
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